How To Choose the Finest HR Software In 5 Simple Steps

Selecting the best HR software that meets your organization’s needs holds immense importance. It is a vital decision that lays a significant impact on the way your HR team works. With effective HR software, the team can recruit and retain top talent and combat many challenges, including issues related to recruiting, data analytics, employee upskilling, retention of top talent, deciding on compensation, and more.

A recent survey has shown that 36% of HR management switches to a different HR software when their current subscription ends. If the software cannot help them fight the challenges, it becomes worthless to keep investing in the same thing.

What is HR Software?

HR software refers to a wide range of tools the HR team uses to manage and automate human resource tasks. This includes:

• Onboarding
• Payroll
• Attendance tracking
• Employee engagement
• Performance Engagement
• Succession planning
• Document management, and more.

HR software like intelliHR helps companies regulate and manage administrative processes with intelliHR features like electronic forms, automated reminders, digitalized signatures on documents, generating reports, employee-employer communication, and more. This way, companies can cut labor costs, make the HR department more effective and let them focus on other important company tasks.

Many types of HR software are available in the market that focuses on various companies’ needs and demands. This includes:

• Core HR software
Recruitment Software
• Onboarding software
• Performance management software
• Learning and Development Software

With so many different types, it sometimes becomes challenging to choose the right one.
That’s why to help you select the right tool, we have broken down the process of HR software selection into five simple steps.

Step 1: Identify Your Organizational Needs

Before you dive into selecting the right HR software for your company, slow down and try to understand your and the HR department’s needs first, in particular.

A clear picture of their needs answers many questions and fastens the software selection process.

To get started, fetch answers to the following mentioned questions:

• How is your current HR software falling short?
• What are the most common shortcoming and pitfalls your HR department is currently facing?
• How are your employees suffering due to the absence of effective HR software?
• What is the budget, and what kind of ROI are you expecting post the software implementation?
• How tech-friendly is your team, and will they be able to manage or operate the new software?
• What HR tasks are time-consuming, and whether the software can overcome them?

Step 2: Research Your Options

There are many HR software solutions available in the market. Before you make a choice, ensure you have compared and studied the various HR tools available in the market. It will help you make an informed decision and give you a good overview of your options.

Keep track of tools that perform well and consider all the necessary factors for easy business operations. Ask yourself the following questions while making a choice:

• What is each tool’s top-rated feature?
• What kind of onboarding, training, and support does this particular vendor offer?
• Do the tool’s features meet your organization’s needs?
• Is the user interface visually appealing and easy to use?
• Does it offer a demo or a free trial?
• Is it available in your budget? Are you getting any warranty based on software capabilities?

Step 3: Shortlist Some of The Options

Once you are done with the research and finding the top tools available, narrow down your selection to just a handful of the best HR software solutions, compare all of them head to toe, and analyze which one is the best.

• Read all the comparisons and top-rated blog sites and websites.
• Study the case studies
• Discuss it with your team and see which one they think is the best for your business
• Take notes of the questions that arise during the discussion.
• Schedule a call with the software customer’s representatives and see how they respond to your questions.
• You can even send a request for a proposal (RFP) to all the shortlisted vendors, including vital information about your company, such as your needs, the company’s goals, and more.

Step 4: Take A Demo of The Shortlisted Options

Take advantage of the free demo and trial and study all the tools. Implement it on a small scale and see what difference it makes for your organization. Do not forget to take notes of any shortcomings you find during this trial run.

Get thorough feedback from as many employees as possible to get an umbrella view of the software.

If your shortlisted tool doesn’t provide a trial or a free demo, then purchase it for a month before making a long-term commitment.

Step 5: Implementation of The Software

Once you implement, ensure your employees are thorough with the software and the benefits of field service management software and are comfortable and confident using it. The main reason why companies fail to get good ROI on software purchases is that either they need help to fully integrate the software into their day-to-day business activities or their employees find the tool too difficult to process.

Answer all your employees’ questions and ensure they have a reliable support system to fall back on in case of difficulties.


If you feel your organization needs effective HR software, remember to follow the steps mentioned above to make an informed decision.

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